This feature is available for the following group(s):
BMEU BRM
The PostalOne! system, during the monthly close, automatically cancels Permit Imprint (PI), Precanceled Stamps (PC), Postage Due (PD), Metered (MT), and Ghost (GH) permits that have been inactive for two years and deletes canceled permits after one year. You can set an account to be immune to automatic cancellation and deletion. Once cancelled, permits cannot be used in postage statements as the permit holder or in a by/for role.
A Periodicals account linked to a Periodicals master account can be deactivated only if the master account has other subaccounts. If no other subaccounts exist for the master account, the subaccount cannot be deactivated.
Permit annual fee payments and Permit Imprint (PI) application fees count as activity in the monthly cancellation process for PI, Ghost (GH), Precancelled Stamp (PC), and Metered (MT) permits.
PI permits must be used as the Permit Holder (permit used for payment) in a mailing at least once every two years to prevent cancellation; being listed under by/for does not count as activity for PI permits if another permit pays for the mailing.
For nonprofit organizations, PS Form 6015 must be submitted in addition to changing the permit if the organization name, primary contact, or address information changes. This form can be submitted online. For more information, see Processing Nonprofit Changes.
For simple address changes and other business changes, companies who have signed up for online access can make these changes themselves using Business Customer Gateway features. If at all possible, companies with online access should be encouraged to make these changes themselves to ensure their changes are available in all USPS systems without requiring the organization to contact multiple USPS offices. A note appears by the Valid Address check box if no valid online users exist for the corporation.
To edit or manually cancel permit accounts:
Click Account Management on the left menu bar.
If necessary, select a finance unit and acceptance site.
Click Edit Permit/Periodical Account.
On the Permit Search page, enter search criteria to find the permit to edit or delete, then click Search. The page displays a list matching your criteria. CAPS accounts are indicated by (CAPS) after the account name.
If you found the account you wish to edit or cancel, click Edit. If you did not find the account, to narrow or broaden the current search, click Modify Search Criteria.
On the Edit Permit Account page, make all necessary changes.
To set an account as an Additional Postage account, in the Account Status list, click ADDPOS. This option is only available for PI accounts.
Ensure a location is selected. Cost Center (also known as acceptance site or Unit ID) is determined automatically based on the location. To change Cost Center, update the location. If the new location belongs to a different Cost Center, a dialog box appears asking for confirmation of the change. Click OK to save the change, or Cancel to exit without changing the location. The PostalOne! system automatically transfers funds from the old Cost Center to the new Cost Center if necessary to ensure both Cost Centers balance. The locations available for permit assignment are limited to those within the finance number that are the right type. Business Reply locations will not appear when viewing a permit imprint account, and locations that do not process business reply will not appear when viewing a business reply account.
If the account is an out-of-town BRM subaccount and does not already have a master account linked, click Search. Enter the finance number or ZIP Code of the master account, then click Submit. The master account location should appear, and you can continue entering information.
To cancel the account, in the Permit Status list, click Cancel, then enter the reason and date of the cancellation. Only permits with a zero balance can be canceled.
Remember to select the Profit or Nonprofit status as necessary, and the appropriate check boxes for authorizations on file, such as continuous mailers, CCA holders, CPP participants, QBRM, or ICM agreements.
To avoid automatic cancellation of a permit imprint account for nonuse, select the Check to override automatic cancellation for non use check box. The account can only be manually canceled when this check box has been selected. To remove immunity to automatic cancellation, clear the check box.
To avoid automatic cancellation of nonprofit privileges for a nonprofit organization, select the Check to override automatic cancellation check box. This check box only appears for nonprofit corporations. The account can only lose nonprofit status if a clerk manually changes the setting when this check box has been selected. To remove immunity to automatic cancellation, clear the check box.
To manage address or contact information for the displayed account, click the Click here to manage additional addresses, mailing agents and contacts link. Changing an address changes that address for all accounts linked to that company. For more information, see Managing Addresses and Managing Contacts.
To delink permits for separate addresses, click the Click here to delink permits for separate addresses link. For more information, see Delinking Permit Addresses.
If the mailer participates in incentive programs, the check box is automatically selected. This check box can only be edited by users with access to Admin - Help Desk features.
If no address changes were made, enter your ACE password in the override box.
Click Submit when done.
If necessary for nonprofit authorization, select whether the nonprofit authorization number belongs to the company edited or to the nonprofit authorization company on record. Select the appropriate boxes to keep or change organization names and addresses, then click Cancel Match (to return to the previous page and reenter the authorization number) or Approve Match (to continue). Click Yes in the dialog box. Generally, do not change the organization on record. Nonprofit authorization numbers are national, so the same number should not be used for two different organizations, even if those organizations submit mailings to different Post Offices.
If editing a Periodicals or Pending Periodicals account, make any changes. To change the effective date or denial date of a pending Periodicals account, click the Edit Effective Date, then enter the new date. This may affect the amount of money transferred. Ensure that any special permissions, such as those organizations participating in overnight drops (overnight mailers) or the Consolidate Periodicals Payment (CPP) program are selected. Click Continue to review the changes. Click Save Periodical.
Once your changes have been saved:
To pay fees on the edited account, click Pay Fees. For more information, see Processing Fee Payments.
To edit the account, click Edit.
To add a different account, click Edit Another Account.
To manage fee sharing for the account and any linked accounts, click Review Fee Sharing.
To perform other functions, click the appropriate link on the left menu bar.