This feature is available for the following group(s):
BMEU
Manifest Mailing System worksheets can only be created during postage statement entry or finalization for applicable mail classes.
Go to: Worksheet Entry Disposition
To enter the worksheet in the PostalOne! system:
Open the Manifest Mailing System Sampling Verification Worksheet:
In the PostalOne! system, select the acceptance site and unit.
Click Dashboard and search for the postage statement associated with the mailing.
Open the postage statement.
On
the verification page of the postage statement, under the Manual
Verification Results section, click the Create Worksheet icon
(
) next to Manifest
Mail Sampling Results to access the worksheet.
The header section on the worksheet contains the information already entered in the postage statement.
Click the name of the appropriate authorized mailer. Another page opens.
Enter basic information about the mailing, including class and number of pieces. Click Submit to continue or Reset to clear the form.
If necessary, click Yes in the Security dialog box.
On the MMS Sampling/Postage Adjustment Worksheet page, enter any additional sampling information.
If working with mixed classes, click a Mail Class in the list. The sampling page updates to display only options available for that class.
To correct the actual weight of the mail, click w. Place the mail in the scale to ensure the correct weight is recorded. Clicking w resets the scale and enters the new value automatically in the Actual Weight box.
To indicate special services for the sample, click the Extra Services button. The Extra Services dialog box appears. Select the check boxes for all extra services that apply to the sample, then click Update. To continue without adding extra services, click Cancel. Extra services appear as initials in parentheses in the comment line when viewing samples.
To continue, click Save Sample. To clear the form, click Reset. To cancel the worksheets, click Cancel Transaction.
Repeat the previous step until all sampled mailpieces have been added.
To display the sampled mailpieces in a different order, click an option from the Sorting Order for Mailer Assigned ID Number choices, then click the Mailer Assigned ID Number column heading.
If necessary, to remove an entered mailpiece from the worksheet, select the Delete check box on the same line as the mailpiece, then click Update.
Save all samples and submit the verification data.
To save and review the postage statement so far without completing the worksheet, click Save. Click Go Back to Postage Statement. You must reopen the MMS worksheet to continue.
To complete the worksheet, reopen it and finish entry if necessary, then click Complete Sampling. If the sample was less than the required number of pieces, click OK in the dialog box to acknowledge the discrepancy. To cancel the transaction, click Cancel Transaction.
Review PS Form 8159 (Preliminary MMS Sampling/Postage Adjustment Worksheet Summary), and enter any necessary information. If necessary, sampling date can be corrected. Mailing disposition (withdrawn or accepted) is required, and comments should be entered.
To erase all MMS sampling information and begin again at step 2, click Begin Transaction on the left menu bar.
To print PS Form 8159, click Printable Version. In the new window, click Print. To exit without printing, click Close.
To save the worksheet and return to the postage statement without finalizing the worksheet, click Save, then click Go Back to Postage Statement. If you choose this option, postage statement entry cannot be completed until this worksheet is finalized.
To save and finalize the worksheet, click Save and Submit. If additional postage is due, a message appears at the bottom of the page. Click Go Back to Postage Statement. Verification data automatically appears on the postage statement.
If you chose to exit the postage statement without finalizing it, open it, and complete the worksheet. Once you finalize the MMS worksheet, enter the postage statement resolution.
To return to the main PostalOne! system, click Message Center on the left menu bar.
If the mailing passed verification, proceed with processing the postage statement.
If errors are detected and the mailing falls below tolerance:
Make a photocopy of a mailpiece or mailpieces that identify the types of errors found if possible.
Provide the mailer with copies of the mailpiece(s), the adjustment worksheet from the PostalOne! system, and a notification explaining the test results. The mailer has the option of having the mail returned or paying additional postage.
If the mailer elects to have the mail returned, finalize the postage statement by selecting Returned for rework on the verification results screen.
If the mailer agrees to pay additional postage, record the name of the person who authorized the adjustment on the postage statement and select Collected additional postage on the verification results screen. The Barcode Verification Worksheet must be attached to the postage statement.
NOTE: If the mailer elects to pay additional postage, no changes to the preparation of the mailing are required.
For more information, see Finalizing a Postage Statement.