This feature is available for the following group(s):
BMEU
Shortpaid mail is mail on which additional postage is collectable on final delivery. Shortpaid sampling determines if the mail is shortpaid or not, and what, if any, additional postage is due.
Go to: Worksheet Entry Identical Pieces Nonidentical Pieces Disposition
To open the worksheet in the PostalOne! system:
Open the Shortpaid Sampling Worksheet:
In the PostalOne! system, select the acceptance site and unit.
Click Dashboard and search for the postage statement associated with the mailing.
Open the postage statement.
On
the verification page of the postage statement, under the Manual
Verification Results section, click the Create Worksheet icon
(
) next to Shortpaid
Sampling Results to access the Shortpaid Sampling Worksheet.
The header section on the worksheet contains the information already entered in the postage statement.
In the Error Identification section, verify that the type of mailing is correct and enter if the mailing has a single client/department or multiple. Some sections of the worksheet contain data based on the postage statement and cannot be edited. The worksheet will calculate error percentage and any additional postage for any mailings that fail verification.
NOTE:
When available, you can click the Worksheet Help icon (
)
for information on completing a worksheet.
For the initial sample, randomly select 5 pieces which are possible candidates for shortpaid mail from no more than 5 trays/sacks.
Weigh each piece and check for correct postage.
If no shortpaid pieces are found, sampling is complete. Record “0” in column 3. If one or more shortpaid pieces are found, go to step 4.
Select and weigh 25 additional pieces. If only one shortpaid piece out of the 30 is found, the sampling is complete. Record “1” in column 3 and “0” in column 5.
Print and save as necessary.
To save errors entered on a worksheet and return to the worksheet later, click Save and Continue.
To print the form to fill out later, click Print Form. The form may be filed with the postage statement.
When finished entering errors, click Save and Submit. The worksheet closes, and the postage statement displays the verification information, including any additional postage pending.
Complete the postage statement.
For the initial sample, randomly select 30 pieces which are possible candidates for shortpaid mail. Select approximately equal numbers of pieces from no more than five trays/sacks.
Weigh each piece and check for correct postage.
If no or one shortpaid piece is found, sampling is complete. Record the number of pieces sampled (30) in column 2 next to Client #1 and record “0” or “1” in column 3. If 2 or more shortpaid pieces are found, continue with step 4.
By individual client/department, log the number of pieces in the initial sample size in column 2 and log the number of shortpaid pieces found in column 3. If none, enter “0.” Alternatively, log the entire sample size in column 2 as Client #1 and log the number of shortpaid pieces in column 3.
If the total number of pieces in the initial sample size (column 2) for any client/department with shortpaid pieces is not at least 11, attempt to locate additional pieces in the mailing for that client/department to reach 11. If necessary, look into additional trays/sacks.
Example 1: Eight pieces for ABC Company are in the initial sample with 1 shortpaid. Attempt to locate three more pieces from ABC Co. If you cannot find 11 total pieces for a client/department, record the number you did locate (column 4) and the number shortpaid (column 5). If none, report “0” and check column 4a. Base shortpaid calculations on total pieces found (8). Go to the next client/department with shortpaid pieces.
Example 2: Fourteen pieces for Quality Mailers are found in the initial sample with two pieces shortpaid. Base postage due calculations for Quality Mailers on the 14 pieces found in the initial sample.
Weigh additional pieces and log additional shortpaid pieces by client/department in column 5.
Print and save as necessary.
To save errors entered on a worksheet and return to the worksheet later, click Save and Continue.
To print the form to fill out later, click Print Form. The form may be filed with the postage statement.
When finished entering errors, click Save and Submit. The worksheet closes, and the postage statement displays the verification information, including any additional postage pending.
Complete the postage statement.
If the mailing passed verification, proceed with processing the postage statement.
If shortpaid pieces are found, notify the mailer of postage due for shortpaid pieces and give them a copy of the shortpaid worksheet.
If the mailer elects to have the mail returned, finalize the postage statement by selecting Returned for rework on the verification results screen. A new sample must be taken upon reentry of the mailing.
If the mailer agrees to pay additional postage, record the name of the person who authorized the adjustment on the postage statement and select Collected additional postage on the verification results screen. The Shortpaid Verification Worksheet must be attached to the postage statement.
NOTE: If the mailer elects to pay additional postage, no changes to the preparation of the mailing are required.
For more information, see Finalizing a Postage Statement.