This feature is available for the following group(s):
BMEU
Non-compliant piece counts are calculated for each of the six compliance thresholds (IMpb Barcode, Shipping Services File (SSF), ZIP11 Address, Manifest Quality, Address Quality, and Barcode Quality).
The Manifest Quality Verification checks that the rate ingredients are valid for the mail piece. The Address Quality verification checks that the address is present on the mail piece and validates the address against the ZIP11 (11-digit delivery point validated (DPV) ZIP Code. The Barcode Quality verification checks that the IMpb is present on the mail piece and classifies it as valid or not valid based on the criteria described below.
Barcode Quality Reviews are performed to verify the preprinted delivery point barcode for letter-size mail, ZIP11, or delivery point barcodes for flat-size mail is readable on USPS automation equipment. A manual Barcode Quality Review must be performed on automation rate mailings when a verification is scheduled by the PostalOne! system or when any barcode discrepancies are detected during a cursory review.
Go to: Barcode Review Worksheet Entry Disposition
Perform a Manual Barcode Quality Review:
Barcode First Review
Randomly select three (3) trays/sacks/pallets from different parts of the mailing.
Select ten (10) samples at random from the first tray/sack/pallet.
Visually inspect the barcodes on the selected mailpieces. Do the following:
Examine the Intelligent Mail barcode (IMb). Look at the barcode to ensure that it has 65 bars and it is constructed with four different height bars.
Check barcode placement and clearances. Use the mailing standards in DMM 202.5.0 for letters and 302.5.0 for flats to determine if the preprinted barcode is in the proper location on the mailpieces. Use Automation Template (Notice 67), Automation Barcode Gauge (Item 04A) and/or Flats Automation Template (Notice 124).
Verify dimensions and spacing. Examine the barcode to ensure it meets the standards for barcode dimensions and spacing (DMM 708.4.3). Use the Automation Barcode Gauge (Item 04A) and/or Flats Automation Template (Notice 124).
Look for skew and baseline shift. Determine whether the barcode on the piece has excessive slanting or tilting of the individual bars and whether the individual bars of a barcode clearly shift up and down (vertically offset) excessively (DMM 708.4.5). Use Automation Barcode Gauge (Item 04A), Automation Template (Notice 67) and/or Flats Automation Template (Notice 124).
Determine the print quality. Examine the barcode for excessive smearing. Individual bars must not touch or overlap.
No further review is needed if all pieces in the first sample meet the standards for barcode quality, or if one (1) piece fails. The mailing passes the verification for barcode quality. Proceed to conduct a Barcode Second Review if two (2) or more pieces fail.
Barcode Second Review
Randomly select ten (10) pieces from the second tray/sack/pallet and visually inspect the barcodes following the procedures in the Barcode First Review. No further review is necessary if all the pieces in the sample meet the standards for barcode quality, or if only one (1) piece fails. The mailing passes the verification for barcode quality. Proceed to conduct a Barcode Third Review if two (2) or more pieces from the sample fail.
Barcode Third Review
Randomly select thirty (30) pieces from the third tray/sack/pallet and visually inspect the barcodes following the procedures in the Barcode First Review. The mailing passes the verification for barcode quality if three (3) or fewer pieces from the 30-piece sample fail. The mailing falls below tolerance if four (4) or more pieces fail. Any additional postage is based on the percentage of error as determined for the final 30-piece sample.
If one (1) or more errors were found during the verification, the results of the verification must be recorded in the Barcode Verification Worksheet available in the PostalOne! system for the mailing being accepted. If no errors were found, "100%" may be entered in the verification results field of the postage statement without completing the worksheet.
To enter the worksheet in the PostalOne! system:
Open the Barcode Quality Verification Worksheet:
In the PostalOne! system, select the acceptance site and unit.
Click Dashboard and search for the postage statement associated with the mailing.
Open the postage statement.
On
the verification page of the postage statement, under the Manual
Verification Results section, click the Create Worksheet icon
(
) next to Manual Barcode
Verification to access the Barcode Quality Verification Worksheet.
The header section on the worksheet contains the information already entered in the postage statement.
In the Error Identification section, enter the requested information for the first 10-piece sample, then click Add Error. Repeat for the second 10-piece sample and the 30-piece sample. Each sample displays in a row below the Add Error button. Some sections of the worksheet contain data based on the postage statement and cannot be edited. The worksheet will calculate any additional postage for the mailing. Adjustments are based on the 30-piece sample only.
NOTE:
When available, you can click the Worksheet Help icon (
)
for information on completing a worksheet.
Print and save as necessary.
To save errors entered on a worksheet and return to the worksheet later, click Save and Continue.
To print the form to fill out later, click Print Form. The form may be filed with the postage statement.
When finished entering errors, click Save and Submit. The worksheet closes, automatically completing verification information on the postage statement, including any additional postage pending.
If the mailing passed verification, proceed with processing the postage statement.
If errors are detected and the mailing falls below tolerance:
Make a photocopy of a mailpiece or mailpieces that identify the types of errors found.
Provide the mailer with copies of the mailpiece(s), the adjustment worksheet from the PostalOne! system, and a notification explaining the test results. The mailer has the option of having the mail returned or paying additional postage.
If the mailer elects to have the mail returned, finalize the postage statement by selecting Returned for rework on the verification results page.
If the mailer agrees to pay additional postage, record the name of the person who authorized the adjustment on the postage statement and select Collected additional postage on the verification results page. The Barcode Verification Worksheet must be attached to the postage statement.
NOTE: If the mailer elects to pay additional postage, no changes to the preparation of the mailing are required.
For more information, see Finalizing a Postage Statement.