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Submitting Nonprofit Applications

Mailers can submit nonprofit applications through the PostalOne! system. Supporting documentation is still required, and must either be in an acceptable format for inclusion in the application, or presented separately in paper form at the Post Office that will process your nonprofit mailings. For information on which organizations are eligible to apply for nonprofit rates and questions about nonprofit status or supporting documentation, see the Business Mail 101 Nonprofit page. To notify USPS of nonprofit organization changes, submit PS Form 6015 (Nonprofit Database Change Request). For more information on sending changes, see Submitting Nonprofit Changes.

NOTE: If you have nonprofit authorization at one USPS location, you have authorization at all locations. However, only USPS locations with access to the PostalOne! system can automatically confirm that authorization. To alert a USPS site without PostalOne! access to nonprofit authorization, complete PS Form 3623 (Request for Confirmation of Authorization or Pending Application to Mail at Nonprofit Standard Mail Rates). For more information on PS Form 3623, see Submitting Nonprofit Notification Requests.

To submit an application for nonprofit status:

  1. Go to the Business Customer Gateway on usps.com and log on. Click Postal Wizard (PostalOne!). Alternately, click Postal Wizard on the left menu bar if you are already on another PostalOne! page.

  2. Click 3624.

  3. On the Post Office of Application page, enter the ZIP Code of the Post Office where nonprofit mailing will occur, then click Continue.

  4. On the General Information page, enter or change information as necessary, click the type of nonprofit organization, then click Continue. Required fields are indicated by a red asterisk (*). If your address should not be standardized (converted to standard USPS format to allow easier processing), select the Do not standardize my address check box. Most of this page is automatically completed based on your PostalOne! information.

  5. On the Specifics page, select yes or no for all of the questions, then click Continue. Some questions may also require additional information; for example, if previous nonprofit privileges have been revoked, you must enter the Post Office ZIP Code where those privileges were held.

  6. On the Supporting Documentation page, select which supporting documents you will supply.

    1. For each document you will supply, indicate if a paper (hard copy) form of the document will be presented in person at the Post Office that will accept your mailings or if you will attach electronic versions of those files to your nonprofit application. Acceptable file formats include: Adobe Portable Document Format (.pdf), PaperPort Scanned Image (.max), Rich Text Format (.rtf), Microsoft Word (.doc), WordPerfect (.wpg), Microsoft Excel (.xls), ASCII Text (.txt), Joint Photographic Experts Group (.jpg), Graphics Interchange Format (.gif), and Bitmap (.bmp).

    2. If a supporting document will be provided in electronic format, click Browse. A browser dialog box opens. Navigate to the location of the file, then select the file. Click Open. The browser dialog box closes and the file name appears. Click Upload.

      NOTE: You must click Upload after each document appears in the Browse field or the document will not save as part of your application.

    3. Click Continue.

    Supporting documents must include at least one document as evidence of nonprofit status, a minimum of one document describing the organization goals, and at least two documents detailing standard operations.

  7. On the Application Review page, review your changes.

  8. To print a copy of the change application, click Print. Another window opens and displays a .pdf file version of the change request. Click your browser print button to print the form for retention in your files.

To perform any other function, click Home at the top of the page to return to the Business Customer Gateway.